Since 1943 · Moving Gurugram's Workforce
Employee Transportation Services in Gurgaon
Daily staff commutes, shift pick-ups and drops, and ad-hoc business travel — run by one operator on owned vehicles. KTC India’s employee transportation services in Gurgaon cover routed shuttles, dedicated cars and night-shift transport, with GPS on every vehicle, police-verified chauffeurs and a single GST-compliant invoice at month end.
Gurugram Corporate Transport Desk
Employee Transport Built Around How Gurugram Commutes
A workforce spread between Cyber City, Udyog Vihar and the Manesar belt does not commute on one timetable. Shifts start before dawn and end after midnight, sites sit kilometres apart, and one missed pick-up puts a whole shift behind. Our employee transportation services in Gurgaon are built around that reality — routed shuttles sized to each location, chauffeurs who know the corridor, and a control room watching every trip.
Whether you are moving 40 people on two routes or 2,000 across several sites, the commercial model is the same: you pay per seat or per vehicle, KTC owns and maintains the fleet, and your admin team stops managing drivers.
The Case for Outsourcing
What Changes When Transport Stops Being Your Problem
Owning a staff fleet ties up capital and pulls your admin team into driver rosters. A managed contract keeps the commute running and off your plate.
No Fleet Capex
No vehicles to buy, finance or depreciate. KTC owns every car, van and coach running on your routes.
Costed Per Seat or Per Trip
A rate card you can budget against, billed monthly on actual running — no surprise repair invoices.
Compliance Handled
Driver licensing, badge verification, permits, fitness certificates and insurance stay our responsibility, documented and auditable.
Women's Safety Protocol
Night-shift escort support, no first-pickup or last-drop rostering for women, verified chauffeurs and live trip monitoring as standard.
Live Tracking & MIS
GPS on every vehicle, with monthly reporting on punctuality, utilisation, cost per seat and exceptions.
Scales With Headcount
Add routes for a new site or stand down vehicles in a quiet month — capacity follows your roster, not a purchase decision.
How It Works
From Route Survey to Rostered Service
We start with where your people actually live, not with a vehicle list. The routing follows the headcount map.
Route & Headcount Survey
We map home locations, shift timings and site gates, then model the routes that cut travel time.
Vehicle Mix & Rate Card
You get a costed plan — how many seats of each vehicle type, on which routes, at what monthly rate.
Deploy & Roster
Vehicles and chauffeurs are assigned to fixed routes, with relief drivers and standby vehicles built in.
Track, Report, Adjust
Live tracking, a named account manager, and monthly MIS that shows what to tune next quarter.
Choose Your Model
Three Ways to Run the Commute
Most employers end up with a mix. Pick per location, per shift or per grade of staff — one contract can carry all three.
Routed Shuttle
Fixed Routes, Fixed Seats
The core of most contracts — scheduled pick-up and drop along set routes, sized to each shift’s headcount.
- Per-seat or per-vehicle billing
- Fixed timings and stops
- Best unit cost at scale
Shift & Night Transport
Round-the-Clock Cover
For support, BPO and manufacturing shifts that start and end outside office hours, run to a written safety protocol.
- Night-shift escort support
- Live trip monitoring and SOS
- Women's safety rostering
Dedicated Cars
Executive & Ad-Hoc
Assigned cars for leadership, visiting clients and airport runs, booked on demand against the same contract.
- Dedicated or on-call vehicles
- Airport transfers included
- One consolidated invoice
The Fleet
Owned Vehicles for Every Seat Count
Every vehicle on your routes is bought, owned and maintained by KTC — no aggregator pool, no third-party sublet. From a 7-seater on a feeder route to a 49-seater on a site run, the whole ladder sits in one fleet of more than 2,500 vehicles.
For HR & Admin Teams
Built for the People Who Answer for the Commute
When transport breaks, HR and admin absorb it. A managed contract moves that load to a named account manager and a 24×7 control room, with the reporting you need for a management review.
- Named account manager and clear escalation path
- 24×7 control room tracking live trips
- Monthly MIS: punctuality, utilisation, cost per seat
- Driver verification records available on request
- Centralised GST-compliant monthly invoicing
- Route design reviewed every quarter
Safety First
Two Things We Do Not Compromise On
Employee transport lives or dies on driver quality and night-shift safety. Both run to a written protocol, not an informal practice.
Every Chauffeur
Verified, Trained, Uniformed
Police-verified, badge-checked and trained on passenger conduct — the same standard we hold for diplomatic and VIP work.
- Background and licence verification
- Defensive driving training
- Conduct and grooming standards
Night Shifts
Safety Protocol After Dark
Women travelling on late shifts are never rostered as the first pick-up or last drop, with escort support and live monitoring on every trip.
- No first pick-up or last drop for women
- Escort support on night routes
- Live GPS monitoring with SOS
What's Included
Everything the Commute Needs, in One Contract
Vehicles are the visible part. The contract also carries the people, the systems and the cover that keep routes running every single day.
GPS on Every Vehicle
Live location, route adherence and trip history, available to your transport team.
Verified Chauffeurs
Police verification, badge checks and training records maintained for every driver on your routes.
Standby Vehicles
Breakdown or servicing is covered by a replacement vehicle, so a route is never left unserved.
Comprehensive Insurance
Every vehicle fully insured, with claims handled by our team rather than yours.
Maintenance & Fitness
Servicing, permits, fitness certificates and emissions compliance tracked by our fleet desk.
24×7 Control Room
One number for escalations at any hour — staffed by our operations team, not an answering service.
The Real Comparison
Owning a Fleet vs a Managed Contract
Running your own vans looks cheaper until the costs sitting outside the vehicle are added up. Here is the side-by-side.
Comparison is indicative — the balance shifts with headcount, how wide your shift spread is and how many locations you run.
The KTC Difference
A Transport Partner Gurugram's Employers Already Use
You are contracting India’s largest privately-held chauffeur fleet — the scale to absorb a route change and the operating rigour to keep a shift on time.
Legacy Since 1943
Over eight decades running chauffeur and staff transport fleets across India.
2,500+ Owned Vehicles
Every vehicle belongs to KTC — nothing is drawn from an aggregator pool.
Verified Chauffeurs
Police-verified, trained and uniformed to corporate and diplomatic standards.
24×7 Operations Desk
One number for bookings, escalations or an emergency — any hour, any day.
Trusted by Institutions
Diplomatic missions, listed companies and global summits rely on our ground transport.
4.7★ Google Rating
4.7 out of 5 across more than 250 Google reviews for service and reliability.
Getting Started
From First Call to Live Routes in Five Steps
Most contracts move from enquiry to running routes within a few weeks, depending on headcount and how many locations are involved.
Share Your Requirement
Headcount, locations, shift timings, and whether you need night-shift cover.
Route Survey
We map where your people live and model the routes that cut both travel time and cost.
Costed Proposal
A clear rate card — vehicle mix, seats per route and the monthly number.
Pilot & Rollout
Start with one location or one shift, confirm the timings hold, then scale to the rest.
Run & Review
Live tracking, monthly MIS and a quarterly route review as your headcount shifts.
Where We Operate
Every Major Workplace Cluster in Gurgaon
Pick-ups and drops anywhere in Gurgaon — office parks, industrial sectors and residential clusters alike. Coverage extends across Delhi NCR, including Delhi, Noida and Faridabad, with airport runs to Indira Gandhi International Airport via NH-48 and the Dwarka Expressway.
Common Questions
Employee Transportation Services in Gurgaon: Your Questions Answered
What are employee transportation services?
A managed service that moves your staff between home and work on scheduled routes. KTC provides the vehicles, the chauffeurs, the tracking and the compliance, and bills you monthly — so your own team never has to run a fleet.
What is the minimum headcount for a contract in Gurgaon?
There is no fixed floor. We run contracts from a couple of routes for a single office up to several hundred vehicles across multiple sites. Send our Gurugram desk your headcount and shift pattern and we will tell you what makes commercial sense.
How is employee transport priced?
Either per seat or per vehicle per month, depending on whether routes are shared or dedicated. The rate reflects vehicle type, route distance, shift timings and how many trips a day each vehicle runs.
Do you provide night shift transport with women's safety cover?
Yes. Night routes run with escort support, women are never rostered as the first pick-up or the last drop, and every trip is monitored live from our control room.
Are the vehicles owned by KTC or sourced from vendors?
Owned. KTC runs a self-owned fleet of more than 2,500 vehicles, so the cars and coaches on your routes are maintained by our own fleet team rather than drawn from an aggregator pool.
Can we track vehicles and get monthly reports?
Every vehicle carries GPS, and your transport team gets live tracking plus a monthly MIS covering punctuality, utilisation, cost per seat and exceptions.
Which vehicles are used for staff transport?
The mix is built around seat count — Maruti Ertiga and Toyota Innova Crysta for feeder routes and senior staff, Force Urbania for 17-seat shuttles, and Volvo coaches for high-volume site runs. Electric vehicles are available where ESG reporting matters.
Do you also provide cars for management and visiting clients?
Yes. Dedicated executive cars and airport transfers can run on the same contract and the same monthly invoice as your staff routes.
How are chauffeurs verified?
Police verification, licence and badge checks, and training on passenger conduct. Verification records for the drivers on your routes are available on request.
How quickly can a contract start in Gurgaon?
After the route survey and sign-off, most contracts begin within two to four weeks. A single-location pilot can usually start sooner.
Ready When You Are
Request an Employee Transport Proposal for Gurgaon
Share your headcount, locations and shift timings — our Gurugram team will come back with a costed route plan and rate card, typically within two working days.
- enquiry@ktcindia.com
- Round-the-Clock Support · Gurgaon & Delhi NCR